Simplify Vendor Invoice Management with Powerful Automation

Managing vendor invoices doesn’t have to be complicated. With DATABASICS Vendor Invoice Management Software, businesses can streamline approvals, automate tracking, and better financial control—all in one easy-to-use platform. Reduce processing time, minimize errors, and gain real-time visibility into your payables process with a solution built for efficiency.

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Award-winning 24/7 Customer Support

Stevie Awards and Best in Biz Awards year after year

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Why Corporations Choose DATABASICS for Vendor Invoice Management


Vendor invoice management plays a critical role in controlling cash flow, avoiding overpayments, and improving vendor relationships. DATABASICS provides a vendor invoice management solution that eliminates manual processes, enhances compliance, and integrates seamlessly with your accounting system.

 

Automated Invoice Capture with Advanced OCR

Eliminate manual data entry with DATABASICS’ OCR-powered invoice management system. Our technology extracts invoice details automatically, reducing errors and accelerating approvals.

Customizable Approval Workflows

Create configurable invoice approval workflows based on projects, departments, spending thresholds, and custom business rules. Ensure compliance while speeding up processing.

Comprehensive Reporting & Analytics

Gain real-time insights with vendor spend analysis, project expenditure reports, and detailed invoice tracking. Get the data you need to optimize financial decision-making.

Audit & Compliance Controls

Strengthen financial oversight with predefined and ad hoc audit utilities. Set rule-based alerts to monitor invoice processing, prevent fraud, and meet regulatory requirements.

Seamless Accounting Integration

Sync effortlessly with your ERP, procurement, and accounts payable systems through bi-directional automation. Keep your financial records accurate and up to date without manual intervention.

Why Customers Love DATABASICS

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“The software is easy to learn and intuitive for our employees across the globe, and training needs were minimal.”
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Icon PLC

CRO Industry
“The DATABASICS expense reporting tool is easy to use. As a user, what I like most is that all of my credit card expenses are already pre-populated and all I have to do is upload my receipts.”
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Romark Laboratories

CRO Industry
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A Vendor Invoice Management Software that Integrates Seamlessly

DATABASICS’ vendor invoice management software connects effortlessly with your existing financial ecosystem. Whether you're using Oracle NetSuite, Sage Intacct, Microsoft Dynamics, or other ERP, procurement, payroll, HR, and accounting systems, our seamless integration ensures accurate, automated invoice processing—eliminating manual data entry and reducing reconciliation errors.

Technical Excellence You Can Trust

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Secure, Cloud-Based Accessibility

Reliable and secure access to your time and expense data from anywhere, on any device.

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Compatibility with All Web Browsers

Our platform works flawlessly across all web browsers, delivering a seamless experience on desktops, tablets, and smartphones.

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Single Sign-On (SSO)

Simplify login processes for your team while maintaining top-tier security with SSO capabilities.

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Role-Based Security

Easily assign and control user access, ensuring the right people have the right permissions at every level.

Designed with Security and Compliance in Mind

At DATABASICS, we prioritize the safety of your data. Our platform is engineered to comply with the strictest global regulations, such as GDPR, DCAA, HIPAA, and CCPA. Whether managing employee time or expense workflows, you can trust us to keep your operations secure and compliant.

Effortless Integration, Maximum Efficiency

DATABASICS integrates seamlessly with your existing business operations and ERP tools, including Oracle NetSuite, Sage Intacct, and Microsoft Dynamics , HRIS, payroll, and CRM systems. This connectivity ensures a smooth, end-to-end workflow while accommodating your organization’s unique needs.

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Transforming Vendor Invoice Management Software for Organizations

Discover our case studies below on how DATABASICS has transformed time tracking, expense reporting, and PTO management for mid-market to enterprise-level organizations. Our time and expense solutions have helped businesses streamline operations, improve compliance, and offer their teams  modern, mobile-first tools. Explore real-world success stories to see how companies like yours have achieved measurable results with DATABASICS.

Feature Highlights of our Vendor Invoice Management Solution

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Mileage Tracking

Use Google Maps to calculate mileage for your expense reports. Automate commute miles, remember prior addresses, and pre-defined distances between commonly used locations.

Employee Self-Service

Audit Control

Review policy compliance and fine-tune business rules.

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Workflow and Approvals

Create workflows to meet the needs of each operating unit in your organization, including approvals by spend, expense type, and budget line item.

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Credit and P-Card Integration

Effortlessly move data in real time between DATABASICS Expense and a wide range of credit card and payment solutions.

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GSA Per Diem Allowance and Deduction Support

Automatically access CONUS and OCONUS rates for automatic per diem calculations or use a table of your own rates. Ensure compliance with corporate policies and Joint Travel Regulations (JTRs).

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OCR Receipt Scanning

Our optical character recognition reads receipt images (even hotel folios), making it possible to build reports with minimal manual effort and aggravation.

Frequently Asked Questions About Our Vendor Invoice Management Software

How does DATABASICS help eliminate manual data entry for vendor invoices?

Our vendor invoice management software uses advanced OCR technology to automatically extract invoice details, reducing manual input errors and saving time. This ensures accuracy and speeds up approval workflows.

Yes! DATABASICS supports multi-currency and global invoicing requirements, making it easy to manage vendor payments worldwide while staying compliant with international accounting standards.

We offer seamless, bi-directional integration with major accounting, procurement, and ERP platforms like Oracle NetSuite, Sage Intacct, and Microsoft Dynamics, ensuring smooth data flow without manual reconciliation.

With configurable approval workflows, invoices can be routed automatically based on departments, spending limits, projects, or other custom business rules, reducing bottlenecks and ensuring timely processing.
Our software includes audit utilities, rule-based alerts, and customizable security controls to detect fraud, prevent overpayments, and maintain compliance with industry regulations like SOX, GDPR, and DCAA.

Our Other Solutions

Time & Expense Suite

Experience seamless integration of time tracking and expense reporting, designed to enhance efficiency and accuracy across your organization.

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Time Tracking

Simplify employee time management with our intuitive platform, ensuring precise tracking and compliance with labor regulations.

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Expense Reporting

Streamline spend management, reducing administrative burden and accelerating reimbursement processes.

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Leave Management

Manage employee absences effortlessly with automated accruals and policy enforcement, maintaining productivity and compliance.

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P-Card Program Management

Gain control over purchasing card transactions with real-time visibility and simplified reconciliation, minimizing fraud and errors.

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Vendor Invoice Management

Automate invoice processing to improve accuracy, expedite payments, and strengthen vendor relationships.

Learn More