P-Card Management Software

Managing corporate P-Card programs shouldn’t be a challenge. With DATABASICS’ P-Card management software, businesses can simplify reconciliation, enforce compliance, and gain full visibility into company spending—all while streamlining approvals and minimizing administrative effort. Whether tracking small purchases or large expenditures, our P-Card system provides the control and flexibility your organization needs.

 

Award-winning Customer Support

Stevie Awards and Best in Biz Awards year after year

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Why Choose DATABASICS for P-Card Management?


P-Card solutions offer efficiency, but they can lead to compliance risks and financial inconsistencies without proper oversight. DATABASICS P-Card software eliminates these challenges by automating reconciliation, enforcing business rules, and integrating seamlessly with your existing accounting systems.

 

Seamless P-Card Reconciliation

Automatically match transactions against approved purchases to eliminate manual reconciliation and reduce errors. Keep track of every purchase while ensuring compliance with company policies.

Customizable Approval Workflows

Enforce business rules by purchaser, department, purchase type, and amount to maintain oversight and prevent unauthorized spending. Customize workflows to fit your organization’s structure.

Advanced Reporting & Spend Analytics

Leverage real-time P-Card reporting tools to monitor company-wide spending trends. Access standard reports instantly or build custom reports to analyze spending by category, project, or vendor.

Real-Time Notifications & Alerts

Stay informed with automated alerts on questionable transactions, approvals, and policy violations. Whether on desktop or mobile, your finance team will always have real-time visibility.

Expense Reporting Integration

Connect your P-Card system directly with expense management and accounting platforms like Oracle NetSuite, Sage Intacct, and Microsoft Dynamics. Ensure accuracy and efficiency in financial reporting.

Why Customers Love DATABASICS

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“The software is easy to learn and intuitive for our employees across the globe, and training needs were minimal.”
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Icon PLC

CRO Industry
“The DATABASICS expense reporting tool is easy to use. As a user, what I like most is that all of my credit card expenses are already pre-populated and all I have to do is upload my receipts.”
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Romark Laboratories

CRO Industry
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A P-Card Management Software that Integrates Seamlessly

DATABASICS’ P-Card management software connects effortlessly with your existing financial systems, ensuring a smooth, automated reconciliation process. Whether you're using Oracle NetSuite, Sage Intacct, Microsoft Dynamics, or other ERP, procurement, payroll, and accounting platforms, our seamless integration eliminates manual data entry, enhances compliance, and provides real-time visibility into corporate P-Card spending.

Technical Excellence You Can Trust

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Secure, Cloud-Based Accessibility

Reliable and secure access to your time and expense data from anywhere, on any device.

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Compatibility with All Web Browsers

Our platform works flawlessly across all web browsers, delivering a seamless experience on desktops, tablets, and smartphones.

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Single Sign-On (SSO)

Simplify login processes for your team while maintaining top-tier security with SSO capabilities.

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Role-Based Security

Easily assign and control user access, ensuring the right people have the right permissions at every level.

Designed with Security and Compliance in Mind

At DATABASICS, we prioritize the safety of your data. Our platform is engineered to comply with the strictest global regulations, such as GDPR, DCAA, HIPAA, and CCPA. Whether managing employee time or expense workflows, you can trust us to keep your operations secure and compliant.

Effortless Integration, Maximum Efficiency

DATABASICS integrates seamlessly with your existing business operations and ERP tools, including Oracle NetSuite, Sage Intacct, and Microsoft Dynamics , HRIS, payroll, and CRM systems. This connectivity ensures a smooth, end-to-end workflow while accommodating your organization’s unique needs.

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Transforming P-Card Management Software for Organizations

Discover our case studies below on how DATABASICS has transformed time tracking, expense reporting, and PTO management for mid-market to enterprise-level organizations. Our time and expense solutions have helped businesses streamline operations, improve compliance, and offer their teams  modern, mobile-first tools. Explore real-world success stories to see how companies like yours have achieved measurable results with DATABASICS.

Feature Highlights of our Vendor Invoice Management Solution

What makes our P-Card management software so special? Check out the highlights below.

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Project Allocations

Maintain control over project, grant, or activity spend at any level.

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Reporting

Use Standard reports to provide immediate access to key P-Card reporting information. Or explore any dimension or combination of dimensions with our easy DIY reporting capability. Graphic or tabular presentation—the choice is yours.

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Notifications

Get notifications and alerts in real time, on any device, so you can always be in the know.

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Expense Reporting Integration

Integrate your P-Card program with your expense management and accounting systems for greater efficiency and accuracy.

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Workflow and Approvals

Create business rules by Purchaser, Business Unit, Type of Purchase, Amount, and more

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Business Rule Enforcement

Our web-based platform supports international laws, taxes, languages, and policies.

Frequently Asked Questions About Our Expense Management Software

How does DATABASICS simplify P-Card reconciliation?

Our P-Card management software automates transaction matching, ensuring every charge is correctly categorized and reconciled in real-time. By eliminating manual reconciliation, businesses can reduce errors, prevent fraud, and gain full visibility into company spending.

Yes! Our system allows you to create custom approval workflows based on purchaser, department, purchase type, spending limits, and other business rules. This ensures compliance and helps prevent unauthorized spending.

Absolutely. Our P-Card software seamlessly integrates with leading ERP, procurement, payroll, and accounting platforms like Oracle NetSuite, Sage Intacct, and Microsoft Dynamics, providing a fully connected financial workflow.

DATABASICS offers real-time alerts, rule-based approvals, and comprehensive reporting to monitor P-Card usage. These features help enforce corporate policies, detect suspicious activity, and ensure compliance with industry regulations.
Yes! Our software provides customizable reporting tools that allow you to analyze spending trends, track expenses by project or department, and create detailed financial reports to optimize budget control and decision-making.

Our Other Solutions

Time & Expense Suite

Experience seamless integration of time tracking and expense reporting, designed to enhance efficiency and accuracy across your organization.

Learn More About Time & Expense

Time Tracking

Simplify employee time management with our intuitive platform, ensuring precise tracking and compliance with labor regulations.

Learn More About Our Time Tracking Software

Expense Reporting

Streamline spend management, reducing administrative burden and accelerating reimbursement processes.

Learn More About Our Expense Reporting Solution

Leave Management

Manage employee absences effortlessly with automated accruals and policy enforcement, maintaining productivity and compliance.

Learn More About Our Leave Management Solution

P-Card Program Management

Gain control over purchasing card transactions with real-time visibility and simplified reconciliation, minimizing fraud and errors.

Learn More About Our P-Card Management Software

Vendor Invoice Management

Automate invoice processing to improve accuracy, expedite payments, and strengthen vendor relationships.

Learn More About our Vendor Invoice Management Software