Expense Management Software to Simplify Reporting, Maximize Control, and Ensure Compliance

Wherever your people are, have full visibility, compliance, and a great user experience.

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Award-winning 24/7 Customer Support

Stevie Awards and Best in Biz Awards year after year

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Why Corporations Choose DATABASICS for Expense Reporting Software


Leading organizations trust DATABASICS Expense Management software for its ability to simplify processes, ensure compliance, and deliver a seamless user experience. With powerful features and unmatched flexibility, DATABASICS is the go-to solution for businesses looking to gain control over their expense reporting workflows.

 

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Seamless User Experience

DATABASICS takes the frustration out of expense reporting with an intuitive, fully mobile solution. Employees can effortlessly manage receipts, per diems, and mileage on the go, turning time-consuming tasks into quick, streamlined processes that save time and eliminate errors.

Unmatched Policy Compliance

Ensure corporate policies are enforced with precision. DATABASICS allows you to formulate rules, monitor project-related expenses, and fine-tune business audits to improve accountability and reduce risks—all while maintaining alignment with your organization’s standards and regulations.

Global-Ready Flexibility

Designed for global businesses, DATABASICS supports multiple languages, currencies, tax regulations, and international policies. From calculating GSA per diems to complying with travel regulations, our expense reporting platform adapts to your business, no matter where operations take place.

Powerful Integrations

Seamlessly connect DATABASICS with your accounting and ERP systems like Oracle NetSuite, Sage Intacct, and Microsoft Dynamics, your bank’s credit cards, and your payroll & travel management solutions. Real-time integrations ensure data flows effortlessly across your financial ecosystem, improving accuracy, efficiency, and visibility across all processes.

Why Customers Love DATABASICS

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“The software is easy to learn and intuitive for our employees across the globe, and training needs were minimal.”
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CRO Industry
“The DATABASICS expense reporting tool is easy to use. As a user, what I like most is that all of my credit card expenses are already pre-populated and all I have to do is upload my receipts.”
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Romark Laboratories

CRO Industry
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Expense Management Software that Integrates Well With Others

DATABASICS integrates with your credit cards, accounting software, payroll, billing...whatever is needed to streamline your process for maximum efficiency, including Oracle NetSuite, Sage Intacct, and Microsoft Dynamics.

Reliable Solutions, Exceptional Performance

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Private, Cloud-Based System

Secure access anytime, anywhere.

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Compatibility with All Web Browsers

A hassle-free experience on any device.

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Single Sign-On (SSO)

Simplified, secure access for all users.

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Role-Based Security

Control access with precision across your organization.

Built for Security and Compliance

DATABASICS is engineered to adhere to the highest security and compliance standards, ensuring full support for today’s remote and distributed teams. From expense tracking to submission and approvals, our platform keeps your data protected and compliant with regulations like GDPR, DCAA, HIPAA, and CCPA.

Effortless Integration, Maximum Efficiency

DATABASICS seamlessly integrates with your accounting, HRIS, payroll, and CRM platforms, like Sage Intacct, NetSuite, and Microsoft Dynamics, creating a smooth, end-to-end workflow. With flexible, customizable options, our platform adapts to your specific business requirements.

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How DATABASICS Assists Mid-Market to Enterprise-Level Organizations

Explore how DATABASICS Expense Management Software has transformed expense reporting for mid-market and enterprise businesses. From streamlining workflows and ensuring compliance to delivering mobile-first tools for today’s workforce, our solutions help organizations save time, reduce errors, and gain actionable insights. See real-world success stories and discover how companies like yours achieve measurable results with DATABASICS.

DATABASICS Gets the Details Right. All of Them.

DATABASICS has the features you need, from entry and approval to integration with your ecosystem of related applications.

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Mileage Tracking

Use Google Maps to calculate mileage for your expense reports. Automate commute miles, remember prior addresses, and pre-defined distances between commonly used locations.

Employee Self-Service

Audit Control

Review policy compliance and fine-tune business rules.

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Workflow and Approvals

Create workflows to meet the needs of each operating unit in your organization, including approvals by spend, expense type, and budget line item.

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Credit and P-Card Integration

Effortlessly move data in real time between DATABASICS Expense and a wide range of credit card and payment solutions.

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GSA Per Diem Allowance and Deduction Support

Automatically access CONUS and OCONUS rates for automatic per diem calculations or use a table of your own rates. Ensure compliance with corporate policies and Joint Travel Regulations (JTRs).

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OCR Receipt Scanning

Our optical character recognition reads receipt images (even hotel folios), making it possible to build reports with minimal manual effort and aggravation.

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Travel Integration

Integrate seamlessly with leading travel management solutions to streamline travel-related expense reporting.

Policy Enforcement

Project and Cost Allocation Tracking

Maintain control over project, grant, or activity-related employee expenses.

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Integrated Timesheets

Unify Time and Expense in a single solution to eliminate redundancies, reconciliations, confusion, and error. Gain insights from reporting that span the breadth of employee activity and spend.

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P-Card Management

Gain control over your P-Card program with the same power and ease of use that you have with DATABASICS’ solution for employee expense reporting.

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Business Rule Enforcement

Maintain alignment with your company’s rules, processes, and standards.

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Reporting and Analytics

Use standard reports to provide immediate access to key expense reporting information, or explore any dimension or combination of dimensions with our easy DIY reporting capability. Graphic or tabular presentation—the choice is yours.

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Global Localization

DATABASICS is a truly global Expense management system that fully and flexibly supports international policies, languages, and currencies.

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Mobile App

Full, easy-to-use functionality is immediately at hand wherever you are.

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Vendor Invoice Management System

DATABASICS' Vendor Invoice Management System streamlines invoice handling, offering precise control and real-time tracking for an efficient payables process.

Frequently Asked Questions About Our Expense Management Software

How does DATABASICS simplify the expense reporting process for my team?

DATABASICS streamlines expense reporting by automating tedious tasks like receipt management, mileage calculations, per diems, and approvals. With mobile-first tools and intuitive workflows, your team can save time, minimize errors, and focus on more strategic work.

Yes! DATABASICS seamlessly integrates with a wide range of accounting, payroll, credit card, and CRM systems, including Oracle NetSuite, Sage Intacct, and Microsoft Dynamics. Our flexible platform ensures your existing processes remain connected and efficient, eliminating redundancies and improving accuracy.

Our platform enforces corporate policies, tracks project-specific expenses, and supports compliance with regulations like GDPR, DCAA, and HIPAA. You can also configure business rules and automate audits to ensure full transparency and accountability.

Absolutely. DATABASICS is designed for international use, supporting multiple languages, currencies, tax rates, and global compliance standards. Whether your business operates locally or across borders, our solution adapts to your needs.
Security is a top priority. DATABASICS adheres to the most stringent security protocols, ensuring your sensitive data is protected. With compliance to regulations like GDPR and CCPA, you can trust that your information is secure at all times.

Our Other Solutions

Time & Expense Suite

Experience seamless integration of time tracking and expense reporting, designed to enhance efficiency and accuracy across your organization.

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Time Tracking

Simplify employee time management with our intuitive platform, ensuring precise tracking and compliance with labor regulations.

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Expense Reporting

Streamline spend management, reducing administrative burden and accelerating reimbursement processes.

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Leave Management

Manage employee absences effortlessly with automated accruals and policy enforcement, maintaining productivity and compliance.

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P-Card Program Management

Gain control over purchasing card transactions with real-time visibility and simplified reconciliation, minimizing fraud and errors.

Learn More

Vendor Invoice Management

Automate invoice processing to improve accuracy, expedite payments, and strengthen vendor relationships.

Learn More