Healthcare Time Tracking & Expense Software for Compliance & Efficiency

Accurate Time & Expense Tracking for Healthcare Providers

In healthcare, every minute and every expense matters—from patient visits to administrative work. DATABASICS simplifies time tracking and expense management for hospitals, clinics, home health agencies, and telehealth providers. Ensure accurate payroll, automated compliance reporting, and real-time visit verification—all in one intuitive platform.

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More Than Just Software—A Complete Healthcare Workforce Solution

Managing healthcare timesheets and expense tracking shouldn’t be complicated. DATABASICS offers a secure, HIPAA-compliant platform designed for the unique needs of:

  • Hospitals & Clinics – Track shifts, overtime, and per-diem expenses
  • Home Health Agencies – GPS-enabled visit verification for compliance
  • Telehealth Providers – Log virtual consultations and reimburse remote expenses
  • Non-Profit Healthcare – Automate grant-based cost allocations

With dedicated support and 24/7 mobile access, your team can focus on patient care, not paperwork.

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Essential Features for Healthcare Time & Expense Tracking

    • GPS Visit Verification – Ensure accurate patient visit records for compliance
    • Mobile Time Tracking – Log hours, breaks, and overtime from any location
    • Automated Medical Expense Reporting – Submit and approve expenses instantly
    • Audit-Ready Compliance Reports – Generate real-time insights for HIPAA & labor laws
    • Payroll & Accounting Integration – Sync timesheets & expenses with HR and billing
    • Per Diem & Reimbursement Management – Simplify travel and work-related expenses

Stay Compliant & Reduce Administrative Burden

Keeping up with healthcare labor laws, HIPAA regulations, and Medicare compliance can be overwhelming. DATABASICS simplifies compliance with:

  • Automated Work Hour Validation – Reduce risk of payroll errors
  • Audit-Ready Reporting – Ensure transparent and accurate financial records
  • HIPAA-Compliant Security – Protect sensitive employee and patient data

Seamless Integration with Payroll, Billing & HR Systems

DATABASICS syncs effortlessly with the systems you already use, eliminating manual data entry and payroll errors.

  • Payroll & HR Software (ADP, Paycom, Workday)
  • Medical Billing & Accounting (QuickBooks, Oracle NetSuite, Sage)
  • EMR & Practice Management Software (Epic, Cerner, Kareo)
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Why Customers Love DATABASICS

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“Lifeworks was looking for an innovative partner that can work alongside its internal teams to find creative and dynamic solutions for its challenges. We had a great experience working with DATABASICS for the implementation. We called our work group ‘the A-Team.’ We had a really great connection with each other and worked extremely well together. It’s been a big improvement for our staff, because in the minds of our employees, time and expense functions are tied together. DATABASICS integrates both functions with a process that’s intuitive, easy to use, and much easier for us to support. All system complexity is now behind the scenes. We’ve never had anything quite so integrated or comprehensive.”
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Lifeworks

Healthcare Industry
“The DATABASICS expense reporting tool is easy to use. As a user, what I like most is that all of my credit card expenses are already pre-populated and all I have to do is upload my receipts.”
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Romark Laboratories

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Our Approach is the Key to Your Success

See how DATABASICS has helped healthcare organizations ensure compliance and simplify administration.

Industry Solution Sheet: Healthcare & DATABASICS

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Solution Sheet: Guide To Getting Started

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Case Study: Lifeworks Healthcare/Nonprofit Gains Greater Efficiency &...

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Features Focused on Government Contracting Needs

Government Contracting isn’t easy, but DATABASICS Time Tracking and Expense Reporting makes a whole lot easier. Our platform includes:

Analysis

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Configuration

Configure the solution

Implementation

Move design into product

Analysis

Gather requirements

Configuration

Configure the solution

Ready to Simplify Healthcare Time & Expense Tracking?

Request a demo today and see how DATABASICS can help improve compliance, automate payroll, and streamline reporting.

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All of Our Solutions

Time & Expense Suite

Experience seamless integration of time tracking and expense reporting, designed to enhance efficiency and accuracy across your organization.

Learn More About Time & Expense

Time Tracking

Simplify employee time management with our intuitive platform, ensuring precise tracking and compliance with labor regulations.

Learn More About Our Time Tracking Software

Expense Reporting

Streamline spend management, reducing administrative burden and accelerating reimbursement processes.

Learn More About Our Expense Reporting Solution

Leave Management

Make leave management for government agencies effortless with automated accruals and policy enforcement, maintaining productivity and compliance.

Learn More About Our Leave Management Solution

P-Card Program Management

Gain control over purchasing card transactions with real-time visibility and simplified reconciliation, minimizing fraud and errors.

Learn More About Our P-Card Management Software

Vendor Invoice Management

Automate invoice processing to improve accuracy, expedite payments, and strengthen vendor relationships.

Learn More About Our Vendor Invoice Management Software